Getting started with GORINY, step by step

Do this

1. 1Want a look first? Open goriny.com/demo and press the button on that page to enter the sample shop. No email needed.
2. 2Look around every menu as much as you like. The sample shop can't save anything, so nothing you press can break it.
3. 3Ready to use it for your own shop? Open goriny.com/contact and fill in the trial request form (the page is in Thai), or email hello@goriny.com.
4. 4Give your shop name and the email you will sign in with. Make sure the email is right, because your access link goes there.
5. 5Wait for an email from our team about your GORINY Business Suite trial link. The email is written in Thai.

Do this

1. 1Open the email from our team and press the button in it. If the button doesn't work, copy the whole link and paste it into your browser.
2. 2Type at least 6 characters in New password.
3. 3Type the same password again in Confirm password.
4. 4Press Set password and sign in.
5. 5Keep this email and password somewhere safe. You'll need them to sign in next time.

Do this

1. 1Open goriny.com/login and fill in Email and Password.
2. 2Press Sign in.
3. 3Forgot your password? Press Forgot password? under the password box.
4. 4Enter the email you sign in with, then press Send password reset link.
5. 5Open the password reset email from GORINY (written in Thai) and press the link in it. If you see Confirm and set new password, press it first.
6. 6Choose a new password of at least 8 characters, then press Save new password and sign in.

Do this

1. 1On a computer the menu is on the left. Press a group such as Inventory to open it, or type in Search menu.
2. 2On a phone, tap Open menu (the three-line button at the top left) or More on the bottom bar to see the full menu.
3. 3Check that Branch: in the top bar shows the branch you are working in. To see combined figures, choose All branches.
4. 4Not sure where to do something? Press Ask how to use (the question-mark icon in the top bar) and type your question.
5. 5To switch between Thai and English, press Change language in the top bar on a computer (the button marked EN or TH). On a phone, open the menu first and press the same button there.
6. 6When you finish, press Sign out at the top right, especially on a shared device.

Do this

1. 1Open Business information in the menu, or press the shop icon in the top bar.
2. 2Fill in Shop name (Thai), Address, Phone number and your 13-digit Tax ID.
3. 3Enter the Bank account you want customers to transfer money to.
4. 4If you are VAT-registered, tick VAT-registered and fill in VAT-registered since from your P.P.20 certificate. If not, leave it unticked.
5. 5Retail shops whose price tags already include VAT should also tick Product prices include VAT.
6. 6Press Save.

Do this

1. 1Open Business information and scroll down to the branches section. Your main branch is already there.
2. 2Have another location? Press Add branch.
3. 3Fill in Branch name, plus Branch address and Branch phone if you have them.
4. 4Press Add branch at the bottom of the window.
5. 5To rename your main branch, tap its row, make the change and press Save.

Do this

1. 1Open Finance in the menu, then press Chart of accounts.
2. 2Look through the 5 groups: assets, liabilities, owner’s equity, income and expenses. Tap a heading row to open or close it.
3. 3Accounts tagged System are the standard set and can’t be edited. That is normal.
4. 4If your accountant asks for extra accounts, such as one per bank, press the plus icon on the parent account, fill in the code and name, then press Review before creating.
5. 5Double-check, then press Confirm and create account. Accounts can’t be deleted once created.

Do this

1. 1If you have several branches, set Branch: to the branch that will sell the item, because products are kept per branch.
2. 2Open Product in the menu and press Add product.
3. 3Fill in Product name and a product code in the SKU box. Both are required.
4. 4Choose a Product type: Trading goods for things you buy and resell, Service/digital for services, courses or files.
5. 5Enter Selling price (฿) and Cost (฿). Leave Opening stock at 0 for now; you will enter quantities in step 9.
6. 6Press Add product at the bottom of the panel, then repeat for every item.

Do this

1. 1First count what is actually on the shelves at that branch.
2. 2Open Inventory in the menu and press Adjust stock, then press the Adjust stock button at the top right of the screen.
3. 3In Reason choose Other (specify reason), then type Opening stock in the Reason box that appears.
4. 4Type a product name or code in Add product and pick it from the list. Repeat for every item.
5. 5In Adjust (+ increase / - decrease) enter the counted quantity as a positive number.
6. 6Press Save stock adjustment.

Do this

1. 1Open Customer in the menu and press Add customer.
2. 2Fill in Customer name. It is the only required field.
3. 3For customers who need tax invoices, fill in Tax invoice address and Tax ID, then choose Customer branch when it appears.
4. 4For customers who can pay later, set Credit limit (฿) and Payment term (days).
5. 5Press Add customer at the bottom of the panel.

Do this

1. 1Open Supplier in the menu and press Add supplier.
2. 2Choose a Taxpayer type: Individual or Juristic person.
3. 3For a person, fill in Title, Name and Last name. For a company, fill in Company / supplier name.
4. 4Enter the Credit term (days). Use 0 if you pay cash.
5. 5If the supplier gives you tax invoices, choose VAT-registered (issues tax invoices). If not, choose Not VAT-registered.
6. 6Press Add supplier at the bottom of the panel.

Do this

1. 1Open System settings and press Users & roles.
2. 2Press Invite a user to the business and fill in Email of the person to invite.
3. 3Choose a Role: Sales staff for cashiers, Warehouse staff for stock keepers, Manager for shop leads.
4. 4Tick every branch under Branches they can access, then press Create invite link.
5. 5Press Copy and send the link to your staff yourself by chat or email before closing the box, because the link is shown only once.

Do this

1. 1Install Google Authenticator or Microsoft Authenticator on your phone.
2. 2On a computer, open System settings and press Connections.
3. 3Press Set up 6-digit verification code.
4. 4In the phone app, tap the plus sign and scan the QR code on screen. If it won’t scan, press Show setup key to type it in.
5. 5Type the 6-digit code the app shows, then press Turn on.

Do this

1. 1Open System settings and press Backup & restore.
2. 2Press Back up now, then press Confirm, create backup.
3. 3Wait for your browser to download the zip file, then keep it somewhere safe, because it contains customer and staff personal data.
4. 4Choose the zip file you just downloaded in the file picker below.
5. 5Press Test restore and read the result.

Do this

1. 1The first time, the account used for selling must be linked to an employee. The owner opens HR then Employee, opens the seller’s record (add them first if needed, see step 25), picks the account under Sign-in account and presses Link account. Then open Touch-screen POS from the menu. On a phone, just tap Sales on the bottom bar.
2. 2The Start a new shift window appears. Count the change in the drawer, enter it in Opening cash (THB), then press Open shift.
3. 3Scan a barcode or type the product code in the scan box at the top and press Enter, or pick from Add product, enter a quantity and press the plus button.
4. 4Choose how the customer pays, such as Cash or Bank transfer. For cash, enter Amount received and read the Change worked out for you.
5. 5Press Pay. If the customer wants a receipt, press Print slip or Full A4 in the Latest bill bar.
6. 6At closing time, count the drawer, press Close shift + Z-report, enter Actual cash counted (THB) and press Close shift.

Do this

1. 1Open Sales documents in the menu and press Create document.
2. 2Under Document type, choose Quotation to quote a price, Invoice if the customer pays later, or Receipt if you have been paid.
3. 3Pick a name in Customer (always pick one for customers who need a tax invoice), then check Document date and Due date.
4. 4In Add product, pick an item, enter the quantity and press the plus button; repeat for each item. Add a Discount (฿) or Shipping (฿) if needed.
5. 5Check the totals at the bottom, then press Create document at the bottom of the panel.
6. 6When the customer pays an invoice, press the three-dot button on its row, choose Receive payment, enter Amount received (THB), choose a Payment method and press Save payment.

Do this

1. 1Open Sales documents, find the original receipt or invoice and press the three-dot button on its row.
2. 2For a return or a price cut, press Credit notes. To charge more, press Debit notes.
3. 3On a credit note, under Reason choose Goods return and set the quantities actually returned. If you choose Price reduction, enter the Amount reduced (before VAT).
4. 4On a debit note, enter the Additional amount charged (before VAT). VAT is added at the original bill’s rate.
5. 5Fill in Date and Notes, then press Issue credit note or Issue debit note at the bottom of the panel.
6. 6If the original was an invoice the customer already paid and you transfer money back, go to Credit notes in the menu, press Refund, then Save refund.

Do this

1. 1Open Home in the menu; it is also the first page you see after signing in.
2. 2Read Today's AI summary. For a summary based on the latest figures, press Refresh.
3. 3Look at To do today and tap a line to go to the page that handles it, such as overdue receivables or low stock.
4. 4Look at Money right now. The today’s sales card compares with the same day last week, not yesterday.
5. 5With several branches, change Branch: in the top bar, or choose All branches for combined figures.
6. 6Use the Shortcuts buttons, such as POS or New sales document, to start work straight away.

Do this

1. 1Open Purchasing in the menu and press New PO.
2. 2Pick the supplier in the Supplier box and choose the Receiving branch. If the supplier isn’t listed, add it first (step 11).
3. 3Under Items, pick a product and enter the Quantity and Unit price excl. VAT (฿). Press Add product for more lines.
4. 4Press Create PO (draft), then Mark as sent to supplier. Send it to the supplier yourself: press Print document and save it as a PDF.
5. 5When the goods arrive, open that PO, press Receive goods (GRN) and set Receive now to what actually arrived.
6. 6Press Save goods receipt.

Do this

1. 1Open Pay suppliers in the menu and check the Overdue and Due within 7 days cards.
2. 2Press the Awaiting payment tab, then the three-dot button on the bill you want to pay, and choose View details.
3. 3If you are VAT-registered and have the supplier’s tax invoice, press Enter tax invoice, fill in Tax invoice no. and Tax invoice date from it, then press Save.
4. 4Press Record payment. Payment amount (gross) (THB) is pre-filled with the balance; if you are paying part of it, change it to the amount paid.
5. 5Choose the Payment method, and fill in the Payment date and Reference no. / cheque no. if you have one.
6. 6Press Save payment. If the bill has withholding tax set up, the button reads Save + issue 50 Tawi and takes you to the certificate to print.

Do this

1. 1Open Finance in the menu and press Expenses & receivables. With several branches, first set Branch: to the branch that paid.
2. 2Press Add expense and fill in Description, for example monthly rent.
3. 3Choose a Category and Payment method, then enter the amount and the Date. VAT-registered shops see the amount box as Amount paid incl. VAT (THB); enter the total on the receipt.
4. 4If you are VAT-registered and have a full tax invoice, under Tax invoice from supplier choose Full tax invoice (VAT claimable), then fill in the supplier’s invoice number, date, name and tax ID from it.
5. 5Press Save. The accounting entry is made for you.
6. 6Scroll down to Outstanding receivables (AR) to see who owes how much. Rows with a red background are overdue.

Do this

1. 1Open Inventory in the menu, press Stock transfer, then New transfer.
2. 2Choose the Source branch and the Destination branch.
3. 3Type a product name or code in Add product, pick it, and enter the Transfer qty for each item.
4. 4Press New stock transfer. It is saved as a draft and stock doesn’t move yet.
5. 5When the goods leave, press the send button for the source branch at the top right, then OK. Stock is taken off the source branch.
6. 6When the goods arrive, someone at the destination branch opens the same transfer, presses the receive button for that branch, then OK.

Do this

1. 1Set Branch: to the branch you are counting, then open Inventory and press Stock count.
2. 2Press New count sheet, then Whole branch to add every item, or Low stock only to count just the items running low.
3. 3Count what is on the shelves and type it in Counted. Leave items you haven’t counted blank.
4. 4Not finished? Press Save draft and reopen the same sheet later to carry on.
5. 5When you finish, press Confirm & post, check the summary of differences, then press Confirm and issue adjustment.

Do this

1. 1Open Product in the menu and tap the row of the item you want alerts for.
2. 2Enter the Stock alert level (min): the quantity at which you should reorder, for example 10.
3. 3If you know how many sell per day, enter Avg. sales/day too, and the suggested order will cover 14 days of sales.
4. 4Press Save changes.
5. 5Open Inventory and press Reorder points, then check the Suggested qty column for each item.
6. 6Use those numbers to order under Purchasing with New PO (step 19). This page doesn’t order for you.

Do this

1. 1If you have several branches, set Branch: to the branch where the person works, because employees are kept per branch.
2. 2Open HR in the menu, press Employee, then press Add employee.
3. 3Fill in Employee code *, First name *, Last name * and Start date *. If you use a fingerprint scanner, use the same code as in the scanner.
4. 4Choose a Title and enter the 13-digit National ID number. Both are needed when you make the payroll tax filing file.
5. 5Choose a Wage type of Monthly or Daily, then enter the Base salary or Daily wage (THB). Registered with social security is already ticked for you.
6. 6Press Save at the bottom of the panel, then repeat for everyone.

Do this

1. 1Open HR in the menu and press Shift. In Work shifts, fill in Shift code, Shift name, Clock-in time, Clock-out time and Break (minutes).
2. 2Type the Standard hours yourself (a suggested figure is shown under the box), then press Save shift.
3. 3In Shift schedule, choose the Employee, Shift and Date, then press Assign shift. Do one person and one day at a time.
4. 4Open Holidays. Public holidays are already there. For extra shop holidays, in Add / edit business holidays choose the Date, fill in the Holiday name and choose a Holiday type.
5. 5Press Save holiday.

Do this

1. 1Open HR in the menu and press Attendance. If someone forgot to scan, use Record time (manual): choose the Employee and Date, set Clock-in time and Clock-out time, then press Record time.
2. 2Using a fingerprint scanner? Press Import file (GAIF) and choose the file in File (.csv / .json).
3. 3Press Preview and check for error rows. If it looks right, press the confirm import button, which shows the number of rows.
4. 4At month end, go back to the attendance page, pick the month above the table, press Reconcile this month and press Confirm.
5. 5Check the status column. Rows marked Absent are days with a shift but no clock times, so check them before running payroll.

Do this

1. 1Open HR in the menu and press Leave. In Submit leave request, choose the Employee and Leave type; the brackets show the yearly allowance.
2. 2Choose the Leave start date and End date. Number of days fills itself in; for half a day, change it to 0.5.
3. 3Press Submit leave request. The request appears in the table as Pending approval.
4. 4Press the three-dot button at the end of the row and choose Approve or Reject.
5. 5If a shift was scheduled on a leave day, go to Shift and delete that shift, otherwise the day counts as an absence.

Do this

1. 1Before you start, reconcile that month's attendance and approve all leave (steps 27 and 28).
2. 2Open HR in the menu, press Payroll, then press New pay run. Enter the Year (A.D.), choose the Month, check the Payment date, then press Create pay run.
3. 3On the pay run that opens, press Calculate.
4. 4For allowances or deductions, press the three-dot button on the employee row, choose Edit, enter the Allowance or Other deductions with a reason, press Save, then press Calculate again.
5. 5Check everyone's figures, then press Approve and press Approve again in the confirm window. Once approved it can't be changed.
6. 6Press All payslips to print or save them as PDF, then transfer each net pay amount to your staff yourself.

Do this

1. 1Set Branch: to a single branch, because these reports are made one branch at a time.
2. 2Open Tax in the menu, press Sales tax report, choose the Tax month, enter the Year (A.D.) and press Show report.
3. 3Look at the comparison box at the top. If it says Matches, you are fine. If not, scroll down to Why it does not match P.P.30 and fix the document it points to.
4. 4Open Purchase tax report and do the same, then look at the table of items that have VAT but cannot be claimed this month.
5. 5Press Print / PDF or Download CSV to keep a copy or send it to your accountant.

Do this

1. 1Set Branch: to a single branch, because the P.P.30 is filed separately for each branch.
2. 2Open Tax in the menu, press P.P.30, choose the Tax month, enter the Year (A.D.) and press Show report.
3. 3Check that box 5 (output VAT) and box 7 (input VAT) match the reports from step 30, then see at the bottom of the form whether tax is payable or overpaid.
4. 4In e-filing file for RD Prep, press Create P.P.30 filing file, then press Download.
5. 5Load the file into the Revenue Department's RD Prep program, then file and pay on the Revenue Department system within the Revenue Department's deadline.

Do this

1. 1Check that the month's pay run shows Approved (step 29). Draft pay runs aren't counted.
2. 2Open Tax in the menu, press P.N.D.1, choose the Tax month, enter the Year (A.D.) and press Show report. The tax month follows the pay date.
3. 3If there is a red or yellow warning at the top, fix what it says first, then check the Total withholding tax to remit.
4. 4Press Download RD Prep file (.txt). The file name starts with PND1_.
5. 5Load the file into RD Prep, then file and pay the tax on the Revenue Department system within the Revenue Department's deadline.

Do this

1. 1When paying, open Pay suppliers, open the bill, press WHT settings and choose the income type for each line.
2. 2Press Record payment, fill in how and when you paid, then press Save + issue 50 Tawi and print the certificate for the payee.
3. 3At month end, set Branch: to one branch, open Tax, press P.N.D.3/53, choose the Form type and Tax month, then press Show report.
4. 4Press Create e-filing file. The program makes both forms at once; press Download for each form that has items.
5. 5Load the files into RD Prep, then file and pay on the Revenue Department system within the Revenue Department's deadline.

Do this

1. 1Once the figures are right and you've filed, open the P.P.30 page for that month and press Show report.
2. 2In Tax month status, press Lock period and post, read the amounts in the window, then press Lock period and post again.
3. 3After paying the Revenue Department, open Tax, press Tax periods, then press Record payment on that month's row.
4. 4Enter the payment date from the receipt, choose the account you paid from, then press Record payment.
5. 5Scroll down to Input VAT awaiting tax invoices. Yellow rows are close to the six-month limit and red rows have passed it, so chase those suppliers for their invoices.

Do this

1. 1Open Reports in the menu, press Dashboard, and look at Net profit this month and Cash balance plus the six-month charts.
2. 2Open Income statement and press Last month. The bottom line in green is Net profit; in red it is Net loss.
3. 3Open Balance sheet, set As of to the last day of the month, press Show report, and see what you own and owe.
4. 4Open Cash flow statement, press This year, then press Show report to see where cash came from and went.

Do this

1. 1Invite your accountant under System settings > Users & roles and give them the Accountant role (as in step 12).
2. 2Or send files: open Reports, press Trial balance, set As of to the month end, press Show report, then press Print / PDF and save as PDF.
3. 3If your accountant asks about one account, open General ledger, choose the Account, set From date and To date, press Show report, then press Print / PDF.
4. 4Each journal entry is under Finance > Journal entries. That page has no print button, so your accountant should look at it with their own login.
5. 5Attach the tax reports and files from steps 30 to 33 as well.

Do this

1. 1Set Branch: to a single branch, because this form is filed separately for each branch.
2. 2Open Tax in the menu, press P.N.D.1A, and enter the Tax year (A.D.), for example 2026.
3. 3Press Download P.N.D.1A filing file, check the number of people, total income and total tax for the year, then press Download.
4. 4This page has no list of names, so compare the totals with the P.N.D.1 page for all 12 months in the same branch.
5. 5Load the file into RD Prep and file it on the Revenue Department system within the Revenue Department's deadline.

Do this

1. 1Set Branch: to the branch that owns the item, then open Finance in the menu and press Fixed assets.
2. 2Press Add asset and fill in Asset name, Acquisition date and Useful life (months).
3. 3Enter the price in Cost (THB). For VAT-registered shops this box is called Amount paid incl. VAT (THB); if you have a tax invoice, tick Has a full tax invoice and fill in its details.
4. 4Press Save + post to accounts. The program posts the purchase for you straight away.
5. 5Run depreciation every month: pick the month in the depreciation bar and press Run depreciation for the period. At year end, check it has been run through December.

Do this

1. 1Open Tax in the menu, press Inventory & raw materials report, and choose the branch in Branch.
2. 2Set Month to December, enter the year in A.D., leave Product on All products and press Show report.
3. 3Count the real stock on the shelves and compare it with the carried-forward row at the end of each product table.
4. 4If they don't match, make a count sheet under Stock count. The adjustments then show in the report with their document numbers.
5. 5Press Print / PDF or Download CSV for each month to keep a copy, and ask your accountant how long you must keep them.

Do this

1. 1Set Branch: to a single branch, because budgets can't be edited in all-branches mode.
2. 2Open Reports in the menu, press Budget, choose the Year and Month, then press Show report.
3. 3Click the figure in the Budget column for the account you want, type the amount and press Save.
4. 4Repeat for the other accounts, one month at a time until all 12 months are done.
5. 5During the year, open this page every month. Yellow rows are accounts that are more than 10 percent off budget.