Articles | Updated 21 October 2026
Excel vs GORINY Business Suite: how they differ and which shop should use which
Excel suits a shop the owner runs alone, with few products and no VAT registration, because it is free and you can shape it any way you like. But every bill has to be typed into several places. GORINY suits a shop with staff, several branches or VAT registration, because one sale updates stock, the books and tax totals by itself, from 690 baht per branch a month
Pa makes one sale and types it into 3 places
One sale
Typed by hand ↓
- Sales sheet
- Stock sheet
- Tax report
Miss one and the numbers are off all month
Alin presses sell once and the rest happens
One sale
Done by the system ↓
- Stock updated at once
- Books posted for you
- Totals in the tax report
At month end the numbers are ready
Point by point
Expenses
Excel: Free if you already have Microsoft Office, or use Google Sheets
GORINY Business Suite: Starter 690 baht per branch per month, Business 1,690 baht. Both plans have unlimited users. No setup fee.
One sale
Excel: Enter the sale, then deduct stock in another sheet and note it in the tax report somewhere else
GORINY Business Suite: Press sell once and stock, the books and the tax report update at once
Quotations and tax invoices
Excel: Build your own template and keep track of document numbers yourself
GORINY Business Suite: Issue quotations, invoices, receipts and full tax invoices with document numbers that run on automatically
Monthly tax
Excel: Add up totals from several files before filing P.P.30 and PND 3 or 53
GORINY Business Suite: The P.P.30 and PND 3 and 53 pages total the figures and build the filing files
Several users
Excel: People overwrite each other, files multiply, and nobody knows who changed which number
GORINY Business Suite: Everyone sees the same numbers, and you set per-person rights on what each can see or change
Several branches
Excel: One file per branch, totalled by hand every month end
GORINY Business Suite: All branches in one account, viewed separately or together
Internet down
Excel: Keeps working if it is Excel on your computer
GORINY Business Suite: Cannot be used until the connection returns, because it runs in the browser
Lost data
Excel: Depends on whether you backed up the file
GORINY Business Suite: Automatic nightly backup
| Topic | Excel | GORINY Business Suite |
|---|---|---|
| Expenses | Free if you already have Microsoft Office, or use Google Sheets | Starter 690 baht per branch per month, Business 1,690 baht. Both plans have unlimited users. No setup fee. |
| One sale | Enter the sale, then deduct stock in another sheet and note it in the tax report somewhere else | Press sell once and stock, the books and the tax report update at once |
| Quotations and tax invoices | Build your own template and keep track of document numbers yourself | Issue quotations, invoices, receipts and full tax invoices with document numbers that run on automatically |
| Monthly tax | Add up totals from several files before filing P.P.30 and PND 3 or 53 | The P.P.30 and PND 3 and 53 pages total the figures and build the filing files |
| Several users | People overwrite each other, files multiply, and nobody knows who changed which number | Everyone sees the same numbers, and you set per-person rights on what each can see or change |
| Several branches | One file per branch, totalled by hand every month end | All branches in one account, viewed separately or together |
| Internet down | Keeps working if it is Excel on your computer | Cannot be used until the connection returns, because it runs in the browser |
| Lost data | Depends on whether you backed up the file | Automatic nightly backup |
Shops that can stay on Excel
- The owner sells and keeps the records alone
- Fewer than a hundred products and only a few bills a day
- Not VAT registered and no need to issue full tax invoices
- Month-end totals take under an hour
Signs Excel is becoming a burden
If two or more apply, read the article on whether it is time to move stock out of Excel, which walks through preparing the file step by step
- Every stock count differs from the file and you cannot find where it went
- Staff help sell and the file gets overwritten
- A second branch means combining several files every month
- Now VAT registered, with a tax invoice for every bill and P.P.30 every month
- Month end takes half a day to prepare numbers for the accountant
Moving from Excel to GORINY
You don't have to type products in one by one. Import your existing Excel file on the Products page; the system lets you check every row before saving. Put your counted quantities in the same file as opening stock, and if an import goes wrong you can cancel the whole batch within 7 days. Before deciding, try the sample shop right away without signing up, or sign up yourself for a free 14-day trial, no card needed.
Frequently asked questions
- Can I use Excel alongside GORINY?
- Yes. Export products and customers to Excel and build any report you like from there
- Can free Google Sheets replace shop software?
- For a small shop, yes. Several people can open it at once, but you still type totals into several places as with Excel, and nothing deducts stock when you sell
- My internet drops often. Should I use GORINY?
- Keep a backup connection such as a phone hotspot, because GORINY runs over the internet and has no offline selling mode yet
Related features
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Try it with your own store's data
Sign up yourself right away for a free 14-day trial, no card needed. Or try the sample shop first.